Expedited Data Sharing Policy

Open Data Policy Appendix A

Open Data drives innovation, growth and social benefit and scientific research. Government agencies are a significant source of data, that under law many be considered public information. While examples of how Open Data have been used, it is not possible to determine how and where data might create value in the future.

Tempe is committed to transparency and considers public information open by default. Exceptions may be made in order to protect sensitive regulated data and elements that, if released, especially in bulk, could cause privacy harms, have legal ramifications, put critical infrastructure at risk, or put public safety personnel and initiatives at risk.

Tempe acknowledges that there may be circumstances where data identified as being ineligible for sharing as Open Data may be requested either internally or externally. Due to the potential for Open Data to drive regional partnerships, innovation, economic growth and scientific research, the City will develop and maintain a data sharing request review process and standard data sharing agreements to expedite the evaluation of requests and sharing of data with trusted partners.

Each data request will require the requestor to provide information about how the data will be used, who will have access to the data, and any security measures that will prevent unauthorized data access. The Data Governance Committee, including the Information Security and Privacy Office, will review any regulations about the use or disclosure of the requested data alongside the information provided by the requestor. This evaluation will result in either (1) approval for sharing the raw data, (2) approval for sharing a deidentified version of the data or (3) a denial of access to the data. Working with the Data Governance Committee’s City Attorney’s Office representative and Information Security and Privacy Office, a written response will be provided to the requestor.

For cases where requests are submitted by other government agencies, the requests should follow the same review process as any other requests. If the resulting recommendation is to share the data, then a Memorandum of Understanding will need to be implemented instead of the standard data sharing agreement.

Relevant procedures and policies are included in the

• Data Governance Committee Procedures for reviewing data sharing requests (published on Tempe’s Open Data Portal);

• Information Security Standard (ISEC S-06): Sensitive Regulated Data: Permitted and Restricted Use (published on Tempe’s Open Data Portal);

• Standard data sharing agreements for nonspatial data (Appendix B) and spatial data (Appendix C) and on Tempe’s Open Data Portal.

Submitting a request is not a guarantee that data determined to be ineligible for sharing on the Open Data Portal or not currently shared will be provided in its raw form or at all.