IV. Definitions
Data Includes narrative, textual, geospatial, tabular, legislative, statistical, factual, quantitative, or qualitative information that are created, maintained by or on behalf of the City of Tempe if in the possession of a city department, office, or employee.
Data Coordinator
One or more employees designated by each department to serve as the coordinator and point of contact for that Department’s Open Data.
Data Governance
City leaders, Directors and Managers that oversee the Committee implementation of the Open Data Program, including making policy decisions, prioritizing data publishing, resolving systemic issues, monitoring, and mitigating risk and communicating success to the City and the public.
Data Quality
Data quality has six standards including accuracy, validity, reliability, timeliness, relevance, and completeness. Poor data quality can have significant professional, financial and legal impacts and can damage a city’s reputation. Increasing the quality of the city’s data requires a shared definition of data quality and clear expectations related to reviewing data and addressing data quality issues. Tempe’s Data Quality Standard and Checklist is included in Appendix D.
Data Steward
Any City employee or group of employees who is responsible for one or more Departmental datasets.
Data Sharing Policy
Provides guidance for sharing data determined to include protected or sensitive information with Trusted Partners that agree to follow any regulations or policies that apply to the requested data (Appendix A).
Data Sharing Agreement
Agreements completed as part of a request for data determined to not be eligible for publishing on the Open Data Portal.
The Data Governance Committee, in partnership with the Information Security and Privacy Office, oversee review and approval/denial of Data Sharing agreements. A data sharing agreement template is included in Appendix B. A data sharing agreement for spatial data is included in Appendix C.
Dataset
A named collection of related records, with the collection containing Data organized or formatted in a specific or prescribed way, often in tabular form.
Demographic & Disaggregated Data Standard
Standard identifying the key demographic data to be included in city surveys or through other interactions with the community. The standard provides guidance on inclusion of the demographic questions as well as specifies that disaggregated data should be provided and used as part of analysis and open data where appropriate.
Legal encumbrance
Includes federal copyright protections and other, non-statutory legal limitations on how or under what conditions a dataset may be used, such as a terms of use agreement.
Metadata
Basic information about Data including source, date created, and update schedule.
Open Data
Specific documents, data, or datasets, which are not sensitive or protected and that have been prepared for release to external users online, in an open format, with no legal encumbrances on use or reuse, and available for all to access and download in full without fees or a requirement of registration.
Open Data Handbook
Guide that defines the strategies and processes that City Departments can implement to make their data open within the City’s privacy and security policies, encourage public use, and realize benefits for their departments.
A link to the Open Data Handbook and other Open Data Program documents are available on the open data portal.
Open Data Manager
City employee responsible for Tempe’s Data Program, who curates the data made available on the Open Data Portal and manages the Open Data Team.
Open Data Portal
data.tempe.gov is the primary repository where the City’s published data will be cataloged and publicly available online.
Open Data Program
Program dedicated to making City of Tempe data available to the public through the Open Data Portal and engaging the community, civic technologists, the research community and other partners to make use of Tempe Open Data in support of the Program’s goals.
Open Data Team
City employees who administer the Open Data Portal and provide technical, planning, review and coordination support to City Departments publishing open data.
Open Format
Any widely accepted, nonproprietary, platform-independent, machine-readable method for formatting data, which permits automated processing of such data and facilitates analysis and search capabilities.
Protected Information
Any dataset or portion thereof to which an agency may deny access pursuant to A.R.S. 39-121 or any other applicable law, rule, regulation, court order or as otherwise required.
The City of Tempe Information Security Standard (ISEC S-06): Sensitive Regulated Data: Permitted and Restricted Use provides a city-wide framework to comply with federal, state, and local law, and/or contractual agreements that require the city to implement specific privacy and security safeguards. A link to the standards document is available on the Open Data Portal.
Publishable Data
Data which are not protected by law or otherwise, or sensitive, proprietary or confidential information that has been prepared for release to external data users.
Sensitive Information
Any data or datasets, which if published through the Tempe Open Data Program, violates privacy, confidentiality or security policies implemented by the City or have the potential to jeopardize public health, safety or welfare to an extent that is greater than the potential public benefit of publishing the data.
The City of Tempe Information Security Standard (ISEC S-06): Sensitive Regulated Data: Permitted and Restricted Use provides a city-wide framework to comply with federal, state and local law, and/or contractual agreements that require the city to implement specific privacy and security safeguards. A link to the standards document is available on the Open Data Portal.
Trusted Partners
A Trusted Partner is an entity who enters into a Data Sharing Agreement (Appendix B and Appendix C) with the City of Tempe that outlines minimum efforts, security controls and privacy protections to make information available that would not be released through the Open Data Program. In the City of Tempe, a Trusted Partner may be any of the following entities
A government entity including state, county or city agency, board, bureau, commission, or authority; or
An entity within a University System (i.e., research faulty, instituted and schools); or
A private (for profit or non-profit) entity.
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